Privacy Policy

Last updated: January 26, 2026

Introduction

Welcome to Talentflow ("we", "us", "our", or "Company"). Talentflow is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our services.

1. Information We Collect

1.1 Information You Provide Directly

Account Information: Name, email address, phone number, password, and profile information
Interview Data: Transcripts, recordings, responses, and assessment scores
Resume and Career Information: Educational background, work experience, and skills
Communication Data: Messages, feedback, and any correspondence with our team

1.2 Information Collected Automatically

Device Information: Browser type, IP address, operating system, and device identifiers
Usage Information: Pages visited, time spent, interview duration, and interaction patterns
Cookies and Similar Technologies: Session data and user preferences
Location Data: Approximate location based on IP address

2. How We Use Your Information

We use the information we collect for the following purposes:

To provide, maintain, and improve our interview preparation services
To process your interview requests and deliver assessment results
To personalize your experience and provide recommendations
To send transactional emails and service-related updates
To conduct research, analytics, and performance monitoring
To detect and prevent fraud or unauthorized access
To comply with legal obligations and enforce our Terms of Service
To communicate with you about changes to our policies or services

3. Data Sharing and Disclosure

We may share your information in the following circumstances:

3.1 Service Providers

We share information with third-party service providers who assist us in operating our website and conducting our business, including cloud hosting providers, analytics services, and communication platforms.

3.2 Business Transfers

If Talentflow is involved in a merger, acquisition, bankruptcy, dissolution, reorganization, or similar transaction or proceeding, your information may be transferred as part of that transaction.

3.3 Legal Requirements

We may disclose your information when required by law or when we believe in good faith that such disclosure is necessary to comply with legal obligations, enforce our agreements, or protect the safety of our users and the public.

3.4 Employer Sharing (With Consent)

If you explicitly consent, we may share your assessment results and interview performance with prospective employers or organizations you authorize.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure authentication, regular security audits, and access controls.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. Interview transcripts and assessment data are retained for up to 24 months unless you request deletion. You may request deletion of your account and associated data at any time by contacting us.

6. Your Rights and Choices

Depending on your location, you may have the following rights:

Right to Access: You can request a copy of the personal information we hold about you
Right to Correction: You can request that we correct inaccurate or incomplete information
Right to Deletion: You can request that we delete your personal information
Right to Opt-Out: You can opt out of marketing communications and cookie tracking
Right to Data Portability: You can request your data in a portable format
Right to Object: You can object to certain processing of your information

To exercise any of these rights, please contact us at privacy@talentflow.io.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience. These include:

Essential Cookies: Required for authentication and basic functionality
Preference Cookies: Remember your settings and preferences
Analytics Cookies: Help us understand how you use our services
Marketing Cookies: Track your interactions for marketing purposes

You can control cookie preferences through your browser settings or our cookie management tool.

8. Third-Party Links

Our website may contain links to third-party websites and services that are not operated by Talentflow. This Privacy Policy applies only to our services. We are not responsible for the privacy practices of third-party websites, and we encourage you to review their privacy policies before providing any personal information.

9. Children's Privacy

Our services are not intended for individuals under the age of 18 without parental consent. We do not knowingly collect personal information from children under 18. If we discover that we have collected information from a child under 18 without proper consent, we will take steps to delete such information promptly.

10. International Data Transfers

Your information may be transferred to, stored in, and processed in countries other than your country of residence. These countries may have data protection laws that differ from your home country. By using our services, you consent to the transfer of your information to countries outside your country of residence.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of our services after such modifications constitutes your acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

Talentflow Privacy Team

Email: privacy@talentflow.io

Website: https://talentflow.io

Support: support@talentflow.io